Events & Venue Management

AI that coordinates the chaos so your team can focus on the experience.

Events involve dozens of moving parts — bookings, room blocks, catering, AV, staffing. Give your event management platform an AI layer that keeps everything in sync.

Too many systems, too many details, too little time.

Event coordinators live in a world of overlapping bookings, last-minute changes, and cross-system coordination. Your event management platform has the data — room availability, equipment inventory, catering menus, staff schedules — but pulling it all together for a single event still requires toggling between five screens and three phone calls.

Event coordination, simplified.

Sidenet's AI assistants sit inside your event platform and handle the multi-system coordination that slows your users down. Room bookings, equipment allocation, catering, staffing — all through natural language.

Event Management — Room Availability
Dashboard
Rooms
Bookings
Staffing
Catering
This Week — Bookings3 confirmed
Boardroom A
Tue–Thu
AV confirmed
Boardroom B
Tue–Thu
AV confirmed
Meeting Rm 4
Tue–Thu
+ Catering Wed
Sidenet
Block 3 rooms for Henderson Tue–Thu, AV in all three, catering Wed for 40.
Done. Boardrooms A & B + Meeting Rm 4 blocked Tue–Thu. AV confirmed. Catering for 40 on Wednesday. Quote: £4,200.
via Scheduling Agent
Routing
Orchestrator
Schedule
Staffing

AI assistants built for event management.

Each of these assistants can be built, configured, and shipped using Sidenet — no AI engineering required.

Scheduling Agent

Manages room bookings, equipment allocation, and calendar coordination across complex multi-day events.

Sidenet Assistant
Block 3 conference rooms for the Henderson group, Tuesday to Thursday. They need AV in all three and catering for 40 on Wednesday.
Henderson Group booking (Tue-Thu): ✅ Boardroom A — Tue-Thu, AV package confirmed ✅ Boardroom B — Tue-Thu, AV package confirmed ✅ Meeting Room 4 — Tue-Thu, AV package confirmed ✅ Catering — Wednesday lunch for 40, standard corporate menu Total estimated cost: £4,200. Quote generated and ready to send to the Henderson Group contact. Note: Meeting Room 4 has a booking Friday AM — if the Henderson group might extend, want me to flag an alternative?
Value

One request, multiple systems updated. Event coordinators stop toggling between tools. Complex multi-day bookings handled in a single conversation.

Staffing & Ops Assistant

Recommends staffing levels based on event size, type, and historical data.

Sidenet Assistant
How many bartenders do we need for the 300-person cocktail reception on Friday?
Staffing recommendation for 300-person cocktail reception: • Bartenders: 4 (industry standard: 1 per 75 for cocktail events) • Barbacks: 2 • Wait staff (canapés): 3 Based on your last 5 similar events: • Avg drinks per guest: 3.2 • Peak hour: 7-8pm (40% of total consumption) • 4 bartenders handled the 280-person event in February with no queue complaints Available staff for Friday: Marcus, Jen, Alex, and David (all confirmed). Want me to assign them?
Value

Right-sized staffing based on actual data, not guesswork. Fewer last-minute scrambles. Better service, lower costs.

Go live in your event platform in days.

1

Embed the chat

Embed the Sidenet chat in your event management software with a single line of code.

2

Configure your agents

Configure scheduling, staffing, and coordination agents in Studio. Connect to your room booking, equipment, catering, and HR systems.

3

Ship & monitor

Test internally, then ship to your event management customers with full observability.

Event coordination shouldn't feel like air traffic control. Ship AI that simplifies it.